Discovery SCM is seeking a detail-oriented and proactive Warehouse Administrative Assistant who will oversee daily administrative functions in the warehouse, including document and record management, procurement and distribution of office and protective supplies, and meeting coordination and documentation. This dedicated professional will apply strong organizational and record-keeping skills to ensure smooth, accurate, and efficient warehouse operations.
Roles and Responsibilities
Position responsibilities include but are not limited to the following:
Responsibilities
1. Administrative Support
Handle daily office tasks in the warehouse, including document printing, filing, distribution, and archiving.
Manage office supplies, protective gear, cleaning materials, and other consumables; monitor usage and maintain records.
Support facility-related tasks, such as coordinating repairs, cleaning, utilities, and security services.
2. Meeting and Documentation
Assist with warehouse-related meeting arrangements, including scheduling, sending notices, preparing materials, and drafting meeting minutes.
Organize and maintain administrative documents, policies, and procedures related to warehouse operations.
3. Coordination and Communication
Act as a liaison between the warehouse and other departments (head office, finance, HR, etc.) for administrative tasks.
Ensure smooth communication and follow-up of assigned tasks.
Perform other ad-hoc administrative duties assigned by the manager.
Qualifications and Education Requirements
Bachelor’s degree or equivalent work or military experience
Minimum of 1+ years’ experience in an office environment preferred
1+ year(s) in the Logistics or Shipping Industry preferred
Global Supply Chain knowledge helpful
Language
Bilingual in Mandarin and English is a must
Fluent Spanish (preferred)
Others
H-1B visa sponsorship will be considered depending on performance and overall contribution to the business
Experience in overseas warehouse operations (preferred)
Job Type: Full-time
Work Location: 600 Fairway Lane, Old Bridge, New Jersey 08857
Company Information
For more information, please visit the website at https://www.cargodiscovery.com
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
Employee assistance program
Paid time off
Professional development assistance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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